Borrow the LAMA minibus as an authorised organisation

Register as an Authorised Organisation

You must register your organisation before you can borrow the LAMA minibus.  It is a good idea to do this now so that when you do want to borrow the minibus, you will not be delayed by having to complete all the registration formalities first.  Registration is a one-time only activity.  The registration process is described in the loan summary document below.

• Loan Summary.  Help file on how the loan process works.

To register your organisation, please complete and return one of the registration and privacy forms below (this is a one-time activity).

• Loan Registration and Privacy (Paper Form).  Paper forms should be downloaded and printed for completion.  The completed form should be posted to the address shown in our contact page.
• Loan Registration and Privacy (Editable Form).  Editable forms should be downloaded and saved to disk.  Open the saved form in your favourite pdf editor and email the completed form to: loans@lamaminibus.co.uk.

Vehicle Loan Agreement

Once your registration is accepted and you are ready to borrow the minibus for a particular activity, please contact the LAMA loans officer to check whether the minibus is available (see our contact page).  If it is available, ask the loans officer to make a provisional booking and then complete and return one of the loan agreement forms below (scanned copies, photographs and electronic forms may be emailed directly to the loans officer, but printed copies must be posted or hand delivered to our registered address (again, see our contact page).

• Loan Agreement (Paper Form).  Paper forms should be downloaded and printed for completion.  The completed form should be posted to the address shown in our contact page.
• Loan Agreement (Editable Form).  Editable forms should be downloaded and saved to disk.  Open the saved form in your favourite pdf editor and email the completed form to: loans@lamaminibus.co.uk.

When the loan agreement is approved and signed by the loans officer, then a loan journey sheet will be raised and forwarded to the driver, but the loaning organisation will remain responsible for complying with the terms and condions of the loan, as detailed in the loan agreement, for the whole period of the loan.

• Loan Journey Sheet (Paper Form).  LAMA will give this completed form to your driver for the trip.
  

Loan Cost

Borrowing the minibus is not free, but the cost will be no more than the running costs incurred by us in keeping the minibus on the road.

When and How to Pay

We ask you to pay the minimum daily charge as deposit when you complete the loan agreement.  Your booking is not secured until the deposit is paid.  Cheques submitted with your loan agreement form will be cashed when the loan form is countersigned and the booking is thus confirmed.  Deposits may also be paid by bank transfer (details below).  On completion of the loan journey, the total amount owed (less the deposit) may be calculated on the journey sheet and paid in cash when the minibus keys are returned.  Alternatively, the balance owed will be calculated by our treasurer and an invoice will be sent to you.  The invoice may be paid by cheque or bank transfer as follows: